The vysoft room booking system
Room management
The leading solution for room and resource management based on MS SharePoint/Microsoft 365
The secure and scalable solution for efficient use of your office space
The vysoft RMS helps you to organize and design meetings efficiently. With the room booking system you can
- the occupancy of the rooms,
- the arrangement of the seating,
- the technical equipment
- and plan the catering.
The visitor management system notifies both the organizer and the reception about the expected guests and their current status. Digital door signs and foyer displays integrated into the system inform and guide your guests and employees.
With seamless integration into your MS Teams infrastructure, vysoft RMS is the perfect room booking system for any organization using Microsoft 365 / MS SharePoint.
Room booking made easy – integrated in MS Teams
A room booking system for all situations
dataglobal Room Management is a comprehensive software solution for managing rooms and resources in companies in order to organize your meetings with the desired efficiency.
It supports the planning, reservation and management of meeting rooms, workstations and other resources. Get to know all the functions and possibilities of our software solution now.
Book room catering
Room booking for different locations
Seamless integration into Microsoft Office / MS Teams
Integration with Microsoft Office and Microsoft Teams makes the dataglobal room booking system a powerful tool that integrates seamlessly into your daily work routine and enables simple and efficient management in a familiar working environment. You can therefore control all functions directly via your usual applications.
Optimized room reservation and occupancy planning
dataglobal vvysoft room booking helps you to use your office space as efficiently as possible by providing you with a precise overview of room occupancy and availability. This reduces vacancies and ensures optimum space utilization, which leads to a reduction in costs.
The demand-oriented allocation makes it possible to analyze room utilization and adjust it accordingly: Larger rooms can be made available for meetings, smaller ones for individual work or small teams. In times of flexible and hybrid working models, the software allows dynamic adjustment of room occupancy in order to make optimum use of the working environment.
Some of our reference customers
The revolution in space and resource management
vysoft RMS revolutionizes room and resource management in companies. Seamless integration into your familiar Microsoft 365 working environment means you can control all room management functions directly from the applications you use every day. Our solution provides companies with the tools they need to optimize their office space utilization and thus continuously improve their working environment.
Efficient visitor management
Guest information is automatically provided to organizers and reception staff to ensure that events run smoothly. The process can be checked at any time using notifications and real-time status updates. The digital door signs and foyer displays also offer the option of displaying up-to-date meeting information and signposts for guests and employees.
Room management features and functions at a glance
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Graphical occupancy overview
Structured display of rooms and occupancy – in a daily, weekly, monthly or list view -
Configurable room reservation
Structured booking form with configurable approval procedure -
Multilingual
German and English as standard -
Organizational and role-specific authorization concept
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Intelligent room search
An input form is used to select only those rooms that meet certain criteria (e.g. capacity, seating, equipment options) and are available -
Series or alternative dates
When booking, the room availability of the individual dates is clearly displayed -
Linking
Rooms can be booked individually or in combination
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Catering
Integrated organization of catering – e.g. with e-mail function to the responsible caterer -
Lead and cancellation periods
Configurable lead/cancellation periods for service providers -
Visitor management
Arranging invitations and reception of guests -
Billing functionality
Room use and/or catering -
Seating management
With order function – e.g. including e-mail function to room technology -
Media and technical equipment
Simply book optional technology -
Integrated document management
Z. E.g. for filing an agenda
-
Automated notification functions
By e-mail or task list -
iCalendar invitations
Meeting participants receive an invitation in the standardized iCal data format (supported by all common mail clients) -
Workflow & task management
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Email Service
MS Outlook integration -
MS Office integration
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Extensive evaluation functionality
Z. E.g. for capacity utilization -
Flexible hosting
The application can be operated on the intranet or in the cloud -
Single sign-on
Connection to the company directory (Active Directory)