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digital travel expense report

The efficient travel expense software

A travel expense report involves some effort, both for the person submitting the claim and for your accounting department. With digital travel expense accounting, this effort can be significantly reduced. This relieves your employees and increases overall process efficiency.

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Why a digitalized travel expense report


Digital travel expense accounting provides a more efficient, cost-effective and transparent solution compared to traditional paper-based accounting. This makes it easier for your traveling employees to submit applications and for your accounting department to record them, as many manual steps are no longer necessary. They speed up the entire process and reduce the susceptibility to errors .

Travel expense accounting made easy: Your advantages at a glance

Digital process without paper

High degree of automation

Error reduction

Transparent processes

Mobile availability

Adherence to compliance guidelines

Simple integration into existing systems

Digital process without paper

Digital systems enable faster and more efficient processing of applications for travel expenses. Employees can enter their expenses directly into the system and have their travel expenses calculated automatically, which speeds up the process considerably. Saving paper is more efficient, cost-effective and environmentally friendly overall.

High degree of automation

Automated processes mean that employees spend less time on manual entries and checks, as many tasks are completed automatically by the system. For example, the provision of information, the recording of receipts or the automatic calculation of the reimbursement amount.


Preconfigured workflows and travel expense report templates

Preconfigured workflows and templates do one thing above all: they save a lot of time. Employees do not have to create new payroll forms each time, but can use predefined templates. This leads to a uniform presentation and recording of all travel expenses as well as compliance-compliant processing.

Error reduction

Automation minimizes the risk of errors that can occur with manual processes. This includes, for example, typing errors or incorrect calculations, which often lead to incorrect reimbursement of travel expenses. This contributes to greater accuracy and reliability of travel expense reports.

Transparent processes

Thanks to automation, companies have an up-to-date overview of their travel expenses at all times. This enables better budget planning, cost control and decision-making.

Mobile availability

Your employees can also use the digital travel expense report on the move via an internet-enabled device. Receipts are simply scanned on site and the travel expense claim form is filled out and submitted during the train journey or at the hotel, for example.

Adherence to compliance guidelines

Benefit from simplified compliance with regulations and company guidelines. As part of the digital travel expense report, various mechanisms are implemented to improve adherence to compliance standards, such as an automated check of the information submitted in order to immediately identify errors or violations of applicable guidelines.

Simple integration into existing systems

The solution for digital travel expense accounting can be easily integrated into existing software solutions and systems that are already in use in your company.

Typical process flow of a digital travel expense report

A typical travel expense report process runs through several phases, from the recording of travel expenses to the reimbursement of travel expenses. Employees simply start the workflow and enter their business trip data. Receipts for expenses such as hotel, train tickets or meals can then be photographed and uploaded. The reimbursement request is then automatically forwarded to the responsible supervisor for review. Intelligent functions support the inspection process. After approval, a notification is sent to the accounting department, which initiates the reimbursement of travel expenses. All documents are then archived.

The result: you can settle your travel expenses faster and easier than ever before with the specialized software from the dataglobal Group.


travel expense accounting

Travel expense report: All forms and functions included

The dataglobal Group solution contains all the forms and functions you need for digital travel expense accounting. Important functions are available to you, such as

  • the addition of receipts,
  • the indication of the meals received as the basis for calculating the meals allowances and
  • the automatic calculation of travel expenses.

Finally, you will receive a travel expense report document for your filing system. All processes can also be researched retrospectively in the long term.

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Adaptability and assistance from smart robots

The digital travel expense report offers you many possibilities for optional customizations. This allows you to tailor the process perfectly to your requirements.

The practical Smart Robots are included in the scope of delivery to support you in configuring your digital workflows. With their help, you can quickly and independently model the desired components without in-depth programming knowledge.

Interested in our solution? Make an inquiry here

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