E-Invoice
B2B e-invoices will be mandatory from 2025!
Digital invoice management with e-invoicing from dataglobal Group
The gradual introduction of electronic invoicing in the B2B sector will begin in 2025.
With our e-invoicing software, you can rely on a solution that allows you to manage your invoices easily, quickly and securely.
Our solution reads the contents of your invoices for you, validates them and transfers them to our standardized invoice workflows.
You immediately have all the content legibly available and can continue the invoice verification as with a “conventional” invoice.
Audit-proof archiving is also possible without any problems.
Rely on digital invoice management in accordance with current EU regulations with EN 16931 conformity and benefit from all the advantages of electronic invoicing.
Legal background
The e-invoicing obligation will be introduced gradually from 2025.
Here is an overview of the transition periods.
| 01.01.2025 | It will be mandatory for every company to be able to receive and archive e-invoices. |
| 31.12.2026 | The transitional arrangement for issuing paper invoices or other electronic formats ends. |
| 31.12.2027 | Expiry of the extended transition period for companies with a turnover of less than €800,000 in the previous year that were previously able to send invoices in paper or other electronic formats. |
| 01.01.2028 | Obligation to comply with the new requirements regarding e-invoices and their transmission. |
Advantages of the e-invoice at a glance
Fast processing of incoming e-invoices
Cost savings
Error reduction through test algorithms
Legal certainty
Integration into existing systems
Time-saving and cost-efficient
Revision security for secure archiving
Paperless process for invoicing
Fast processing of incoming e-invoices
Our software solution enables you to read, validate and submit incoming e-invoices in record time.
Cost savings
Benefit from considerable cost savings.
On the one hand, printing and paper costs are significantly reduced as less paper, printer ink and printing processes are required.
Secondly, shipping costs are eliminated as there are no postage costs for sending invoices by post.
In addition, electronic archiving is cheaper and takes up less space than the physical storage of invoices.
Error reduction through test algorithms
E-invoices are automatically checked for errors or discrepancies, which leads to a noticeable reduction in errors when processing invoices.
Legal certainty
Comply with the current EU regulations for electronic invoices and benefit from legally compliant invoice management. With the implementation of the e-invoicing obligation on 01.01.2025, you will be on the safe side.
Time-saving and cost-efficient
Reduce the effort and costs for your accounting through optimized and automated processes.
Paperless process for invoicing
You handle all processes relating to your incoming and outgoing invoices completely digitally. This means you avoid full filing cabinets and manual effort, e.g. to process invoices manually or find them again in the archive.
Integration into existing systems
Benefit from software that can be seamlessly integrated into your existing IT infrastructure.
Revision security for secure archiving
Store your invoices in the ECM system in an unalterable and audit-proof manner.
Established e-invoice formats: XRechnung and ZUGFeRD
The two established formats for e-invoicing are ZUGFeRD (Zentraler User Guide des Forums elektronische Rechnung Deutschland) and XRechnung.
Here you can see the differences and features of the two formats:
XInvoice
XRechnung is a purely XML-based format that does not contain a PDF component, is fully machine-readable and has been optimized for electronic processing.
It meets the requirements of the European standard EN 16931 and is therefore recognized and standardized throughout the EU, which makes it particularly suitable for cross-border invoicing within the EU.
In Germany, XRechnung is the legally prescribed format for electronic invoicing to public clients, as this is intended to increase interoperability and efficiency in public procurement.
In the B2G sector (business-to-government), the use of XRechnung is therefore a prerequisite.
ZUGFeRD
ZUGFeRD is a hybrid format that combines both machine-readable XML data and a human-readable PDF file, allowing invoices to be processed electronically as well as read and checked traditionally.
Due to the PDF component, ZUGFeRD is particularly useful for companies that want to continue their existing processes with paper or PDF invoices while gradually switching to electronic processes.
It is well suited for use in small and medium-sized companies as it is relatively easy to implement and does not require extensive technical adjustments.
Move forward in the digital transformation
Switching to e-invoicing is a decisive step in your company’s digitalization strategy.
It doesn’t matter whether you previously processed your invoices by post or already in digital form (PDF): The dataglobal Group solution for e-invoicing provides you with all the tools you need to automatically validate invoices and read and prepare them for processing – 100% efficiently and securely.
Overall, the introduction of e-invoicing in your company will not “only” serve to fulfill legal requirements, which will become stricter from 2025: It also makes a valuable contribution to your future viability and competitiveness, which are closely linked to the digital transformation of your company .