Document management system (DMS)
Efficiently managing documents, files and processes with windream
Your document management system (DMS) for all requirements
Regardless of which documents you manage in your company, where you work or which device you use – with the windream document management system (DMS), you always have your digital workplace at hand. Whether you are in the office, on the road or working from home: your electronic documents are available anytime and anywhere.
windream allows you to combine classic document management and modern workflow modeling in a comprehensive, integrated software solution.
windream at a glance
- Combined DMS and archive solution
- Unlimited options for mobile working
- Access to information regardless of time and place
- Windows Explorer as user interface
- Protection against unauthorized access thanks to a sophisticated rights concept
- Powerful integrations in third-party products
- Quick and easy implementation
- Modular and flexible
- High user-friendliness for optimum user acceptance
- Legally compliant archiving in accordance with GoBD and EU GDPR
Optimize your business processes with our document management system
With windream, you always have access to all business-relevant information – time-consuming searches are a thing of the past. The document management system ensures that you keep an overview of your documents and can transparently track the processing status at any time. The DMS also enables 100% legally compliant archiving of your documents.
Use the advantages of windream to bundle all data in your company centrally and with maximum security standards on one platform. This way, every department has flexible access to all relevant documents: whether e-mails, offers, invoices or delivery bills – all documents can be viewed and edited online. Digital workflows can be initiated directly in the DMS, and digital filing ensures that no file is lost. The current processing status can be viewed online at any time and offers maximum transparency.
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Some of our reference customers
Seamless integration into your existing IT landscape
Companies often use numerous systems such as ERP, Outlook, Teams or financial accounting software, which are linked to documents to varying degrees. windream offers the appropriate interfaces to ensure a smooth data transfer into the DMS. The decisive advantage: The system can be optimally integrated into your existing IT environment without the need for costly adaptations or restructuring.
What our powerful document management system offers
Windows Explorer as user interface
Mobile working without limits
Location and time-independent access to information
Worldwide access from any end device
Legally compliant archiving in accordance with GoBD and EU GDPR
Protection against unauthorized access thanks to a sophisticated rights concept
Powerful integrations in third-party products
Fast implementation
DMS + archive in one product
Modular & flexible
Intuitive operation
High user acceptance
Functions of windream
Quick access to documents
Benefit from an efficient and fast search for documents in the document management system (DMS), including the option of using keywords, metadata or full-text search to find relevant files in the shortest possible time. This makes your working methods more efficient, minimizes search times and makes it much easier to access important information.
Mobile access
With a suitable end device such as a laptop, tablet or smartphone, you can access your documents at any time and from anywhere. This opens up new opportunities for team collaboration and enables companies to adapt to the requirements of the modern working world, in which working from home and remote working have long been standard.
Digital transformation of your business processes
With Business Process Management, you create the ideal basis for digitizing your business processes. It combines classic document management with digital process management, allowing you to tailor workflows to your individual requirements. This leads to faster processes and significantly reduces the susceptibility to errors.
One example is the processing of incoming invoices, which can be partially or fully automated. Team collaboration also benefits: Employees who access the same documents work more efficiently and smoothly thanks to optimized workflows.
More about Business Process Management (BPM)
E-mail archiving
Every day, companies receive a large number of emails and it is crucial not to miss or lose any important information. By integrating email archiving into the document management system, every message is securely stored and managed. Electronic archiving enables systematic filing and helps you to organize your emails efficiently.
Avoidance of data loss
windream uses advanced security measures to protect your company from data loss. The loss of documents can have serious business consequences, but reliable digital archiving ensures that your data is secure and retrievable at all times.
Audit security and adherence to compliance requirements
With windream, revision security is guaranteed – this means that you can save a document in such a way that it is traceable at any time that it is the unchanged original.
In Germany, companies are legally obliged to archive certain documents for specified retention periods, such as invoices, which must be kept in original form for the tax office for a certain period of time. However, according to the General Data Protection Regulation (GDPR), personal data must be deleted after the specified period has expired. A DMS helps you to meet these legal requirements and take deadline changes into account to ensure compliance at all times.
Sustainability through document management
The use of a DMS makes a significant contribution to ecological sustainability in your company by considerably reducing paper consumption. As fewer printouts are required, the consumption of toner and ink is also reduced. In this way, you make an important contribution to more environmentally friendly company management and work more resource-efficiently than ever before.
Cost savings
windream offers companies a considerable potential for cost reduction. In addition to savings in paper, printing and archiving costs, employees in particular benefit from a better use of resources. The time saved can now be used for value-adding tasks. This is achieved through faster access to documents and information as well as the automation of previously manual processes, which can now be efficiently integrated into digital workflows.
Simplified representation of a document management system
Detailed information – What is a document management system?
In our “Knowledge – what is…?” section, we have summarized all the important information about document management systems for you.
“DMS Guide: Everything you need to know about document management”
Our e-book provides you with comprehensive information on all aspects of document management. The DMS guide is aimed at both beginners and experienced users who want to deepen their knowledge. Find out what a document management system is, what advantages it offers for your company and what factors you should consider when choosing the ideal DMS.
Master the challenges of data management with our Digital Workplace
- The document archiving is the most efficient archiving option. As the ideal complement to the document management system, our archiving provides you with a clear, easy-to-implement solution.
- Digitize your files so that you have all your documents to hand at a glance.
- Optimize your workflow managementdesign the collaboration, processing and management of your data and files in a smart and digital way.
- With a combination of a document management system and e-mail archiving you can ensure that no messages are lost.
- Versioning documents means documenting every change to a document or file.
This is done by saving all files in the archive as an updated version after they have been changed and storing them with a version number. - A audit-proof archiving must meet legal requirements and be secure and efficient at the same time. The aim is to protect stored data from subsequent changes and prevent manipulation. All information should be retrievable and traceable and archived in a tamper-proof and unalterable manner. The precise requirements for audit-proof file management and document management are set out in the GoBD.
- Simple and fast text and keyword searches are among the criteria for a good document management system.
Software with powerful search functions helps you find the document you are looking for with just a few clicks.
For keyword and text searches, a distinction is made between a comprehensive full-text search, a targeted metadata search and a combined full-text and metadata search. - Digitizing analogue documents is one of the essential tasks of modern data management.
Modern document management systems, such as the dataglobal Group solution, help you to digitize, process and manage your documents.