Fleet management vysoft
Fleet management
Comprehensive fleet management of pool and company cars, secure management of driver data with driver’s license control, leasing contracts, cost and consumption data
Our fleet management can do much more than just vehicle management
Always a clear road: With the fleet management software from the dataglobal Group, you can optimally manage your vehicles and driver information.
Reservations and approval procedures are accelerated by automated processes, workflows are simplified and made more efficient.
The solution is adapted to your fleet and its processes, and customer-specific functions can be easily added.
Fully integrated into your working environment in Microsoft Office / MS Teams
Integrate fleet management perfectly into your intranet.
In the same look & feel as our other solutions, such as parking lot management, room management & desk sharing.
Integration with Microsoft Office and Microsoft Teams makes fleet management a powerful tool that is fully integrated into your working environment.
This applies to all our resource management solutions. You can therefore control all functions directly via your usual applications.
Fleet management fully integrated in MS Teams
Fleet management that covers everything
- Managing vehicles and their life cycle
- Avoiding conflicts through greater transparency
- Reduce effort
- Utilize vehicles to capacity and thus reduce costs
- Monitor deadlines/ ensure maintenance
- Manage driver and vehicle documents and contracts
Some of our reference customers
Features und Funktionen der Raumverwaltung im Überblick
- Management of the entire vehicle fleet
Cars and/or commercial vehicles in the form of a digital file - All types of use
Pool vehicles, permanently assigned pool vehicles, company cars - Clear information for each vehicle
General data, mileage, deadline monitoring, documents & contracts, damage & defects, leasing contracts, costs & fuel cards - Graphical usage overview
Structured display of vehicles and their utilization – in a daily, weekly, monthly or list view - Configurable approval procedure
Workflow in the context of reserving a vehicle - Management of leasing contracts
Automated reminder function for the expiry of the leasing contract
- Organization of vehicle data & service appointments
Also with automated reminder function - Consumption data management & full costs
Costs (e.g. fuel bills, repair costs) and usage (kilometers driven, operating hours) - Digital driver file
With reminder function for driving license renewal - Electronic driver’s license check
Using NFC/ RFID or integrated into the key dispenser - Automated notification functions
By e-mail - Fuel card support
Management and evaluation of fuel card costs via CSV import and automatic vehicle assignment - Interfaces
Into financial accounting/cost accounting
- Workflow & task management
- E-mail service
MS Outlook integration - MS Office integration
- Extensive evaluation functionality
For example, on capacity utilization or consumption - Flexible hosting
The application can be operated on the intranet or in the cloud - Single sign-on
Connection to the company directory (Active Directory)
All advantages at a glance
Book vehicles
Carry out any type of vehicle booking easily and efficiently.
The calendar view includes a daily, weekly, monthly or list view
Intelligent vehicle search
After specifying desired criteria (e.g. vehicle type or equipment options), the vehicles that fulfill the requirements and are available on the date are listed
Approve bookings
Configurable approval procedures
Organize key and vehicle registration document handover
In the integrated key cabinet, after booking
Manage driver master data
General master data, administrative offenses, documents, e-mails, damage
Check driving licenses
Electronic driver’s license check using NFC and driver’s license labels (self-adhesive RFID chips)
Record mileage and check driver's license via cell phone
Mobile app for iOS and Android
Create duty rosters
Calendar view per driver
Ensure vehicle maintenance
With reminder function when maintenance is due
Manage locations
Automated ordering process with configurable workflow
Managing damage and defects
In connection with the digital vehicle and driver file
Documenting administrative offenses
In connection with the digital driver file
Log trips/bookings
With complete historization
Document storage & document management with full text search
In the form of attachments in the context of vehicles, drivers or journeys, for example
Create evaluations
Utilization, costs per department and vehicle, bookings in the period, etc. standardized or ad hoc