Entrepreneur Paul brings his team back to the office

Background – Resource management with dataglobal Group solutions

Paul is the managing director of a medium-sized company that had to switch to working from home during the COVID-19 pandemic.
During this time, his employees learned to appreciate the flexibility of working remotely and Paul realized that this way of working really worked.

Now, after the pandemic, Paul wants to bring his employees back to the office, at least to a limited extent.
He firmly believes that working together in person is more efficient in many areas and promotes team dynamics – especially when it comes to creative projects and strengthening team spirit.
At the same time, he knows that he can’t simply take back the usual flexibility of working from home without encountering resistance – which he doesn’t want to do, because he knows the benefits of remote work and working from home only too well.

Paul’s aim is therefore to make working on site in the office more attractive again.

The challenge for Paul’s company

Paul is faced with the task of motivating his team to come into the office regularly without giving them the feeling that their flexibility is being restricted. He wants to create a working environment that offers both: the freedom of working from home and the advantages of on-site collaboration. But he also knows that his employees have become accustomed to the convenience of working from home – no long commutes, flexible scheduling and the opportunity to work undisturbed.

Paul wonders how he can get his employees back into the office without putting pressure on them.
He wants his employees to enjoy coming into the office, whether for meetings, team workshops or simply for social interaction.
At the same time, he wants to keep the organizational effort as low as possible and avoid his employees having to deal with questions about free workstations or parking spaces.

Solution: vysoft as a supporter of the return to the office

Paul decides to use vysoft solutions for resource management in his company to make returning to the office as easy and flexible as possible.
vysoft provides him with a range of tools that are tailored to his needs and offer employees a convenient and efficient way to plan their office hours.

Desk sharing: Paul uses the vysoft desk sharing tool to offer flexible workstations.
His employees can now conveniently reserve a desk in the office from home.
Paul is pleased that this system means he no longer has to assign fixed workstations, which is particularly important in times of hybrid working.
This gives his employees the freedom to come into the office when it makes sense for their tasks and projects.
At the same time, the space in the office is used efficiently and Paul avoids unnecessary costs caused by empty desks.

Room management: His employees can also book meeting rooms via vysoft for team meetings, workshops or individual work.
Paul knows that the rooms in the office were not always used optimally because the planning was often chaotic.
With vysoft, this is now much easier: employees can reserve rooms in advance and know exactly which rooms are available when they come into the office.
This makes on-site work much more efficient and easier to plan.

Parking management: One of his employees’ concerns was the parking situation in front of the office building.
Paul has often heard that looking for a parking space can be nerve-wracking and that many colleagues prefer to stay at home.
Thanks to vysoft, his employees can now reserve parking spaces in advance, which ensures a smooth and stress-free start to the working day.
This is an important point for Paul to make the office visit attractive.

Result for Paul and his company

By using vysoft, Paul has found a way to bring his employees back to the office without too much pressure.
They have the flexibility to decide when they want to work on site and have full control over their office time – from reserving desks to finding parking spaces.
For Paul, it is important that his employees feel comfortable and enjoy coming into the office when it makes sense, for example for team projects or meetings.

Paul has managed to create a modern office environment that meets the needs of his employees.
The flexible use of the office keeps his employees’ satisfaction high, while they also benefit from the advantages of on-site collaboration.
The hybrid working model works smoothly, and Paul is pleased that thanks to vysoft he has found a solution that is ideal for both him as an entrepreneur and his team.